Data Protection and Privacy / Confidentiality
In accordance with new General Data Protection Regulations May 2018 I am required to inform you of why, where and how I gather and store any personal information about your family and your child.
The new legislation requires childminders to obtain permission from parents to gather, store and share information about their child. The new regulations give parents and children aged 13 or over more access to their personal data and also gives them the right to ask us to destroy or delete certain data providing doing so does not compromise the requirements of DfE or Safeguarding requirements.
I keep paper records of all childrens information and development and do not store anything electronically except telephone numbers of parents. These details will be stored securely in a filing cabinet and will not be accessed or viewed by anyone other than myself without parents permission. Parental permission will be required to share any information with outside agencies such as Preschool, school, health visitors etc unless informing parents would place the child in immediate danger, in this case information would be shared without parental permission.
I am also required under Ofsted regulations to record your childs development under EYFS, this includes taking photographs to use in the childs learning journey. Permission will be sought from parents for their own childs picture to be included in other childrens learning journeys on the understanding that once that child leaves the photos then become the property of that childs parents and I no longer have responsibility for them. Obviously any information pertaining to accident or incidents involving a child in my care has to be kept until a child reaches 21 years and 3 months of age will not be included in the withdrawal of permission as I am required by Ofsted and my insurance to keep this information.
I am now also required to have parental permission in the methods I use to contact you and share information, I store parent’s mobile numbers on my mobile phone and will continue to use this method to contact you unless told otherwise. I use daily diarysto share information with parents about the child’s daily routine and will continue to use this method.
If a parent requires me to delete or destroy any information about their child once they have left the setting I will discuss the information with them and explain which parts can be deleted and which information must be kept in order to comply with my Ofsted registration and insurance requirements.
Parents will have access to their children’s details, files and records whenever they wish.
Information will not be shared with anyone other than the child’s parents or other agencies e.g. GP, Ofsted or if there appears to be a child protection issue.
I will comply with The Data Protection Act 1988.
In compliance with The Data Protection Act 1998, I am registered with ICO (Information Commissioner's Office). My registration number is Z2621714.